Executive Assistant, Operations| Direct Hire | Irvine | $140 - 150k annually

Ultimate Staffing is partnering with an Irvine-based Manufacturer seeking an Executive Assistant, Operations to serve as a strategic partner to C-suite leadership, driving high-impact initiatives while gaining cross-functional exposure and positioning yourself for continued growth within a dynamic organization.

Location: Fully onsite in Irvine, CA

Status: Direct Hire

Schedule: Monday - Friday 7am - 4pm; Ad-hoc and overtime requirements

Salary: $140 - 150,000 annually

Perks & Benefits:

Comprehensive benefits package (medical, dental, vision, 401k + match)
Annual bonus opportunities
Daily catered meals and stocked office
Free gym onsite
High-growth environment with strong career progression opportunities

Key Responsibilities:

Executive Calendar & Prioritization

Own and manage complex, high-volume executive calendars with fluid adjustments throughout the day
Act as a strategic gatekeeper prioritizing requests, managing competing demands, and protecting executive time
Coordinate internal/external meetings with precision, ensuring agendas, attendees, and materials are aligned

Travel & Logistics Management

Coordinate complex domestic and international travel (commercial + private when needed)
Serve as a real-time travel liaison, remaining adaptable and implementing immediate backup plans
Prepare detailed itineraries including flights, transportation, accommodations, and meeting logistics
Manage last-minute changes, ensuring seamless execution and white-glove support
Track travel expenses, credits, and loyalty programs

Execution & High-Touch Support

Provide hands-on, responsive support in a high-demand environment
Assist with personal travel or errands when needed
Maintain highly organized systems for confirmations, records, and communications

Special Projects & Operational Support

Support project coordination, timelines, and deliverables
Utilize Excel to track travel, schedules, and operational workflows
Assist with research and preparation of executive briefings

Qualifications:

Executive Assistant experience supporting C-Suite leaders
Bachelor's degree strongly preferred
Strong experience managing complex domestic and global travel with rapidly shifting calendars
Exceptional organizational skills with meticulous attention to detail
Ability to anticipate issues, problem-solve quickly, and manage high-pressure situations
Proficiency in Microsoft Office (Outlook, Excel, Teams)
Strong communication skills and executive presence
Proven ability to operate in fast-paced, high-expectation environments with autonomy

If you thrive in ambiguity, operate three steps ahead, and consistently go above and beyond submit your resume today to be considered for this impactful opportunity!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -052026-422137